Owners’ corporation management

Owners’ corporation management made easy

LDB Group offers professional services in the management of residential, commercial, industrial and retail owners’ corporations.

Melbourne is currently experiencing a significant increase in multi-unit and apartment developments.

If you own a property that forms part of a multi-unit development, or are a property developer involved in the development of one, then chances are you need assistance with owners’ corporation management.

LDB Property Pty Ltd is a professional owners’ corporation manager registered with the Business Licensing Authority of Victoria.

We’re here to assist lot owners with the financial, administrative and maintenance functions involved in multi-unit management. We’ll also assist with the financial security of your owners’ corporation and ensure your capital asset is maintained and enhanced.

Working as one

With more than 25 years’ experience, we are equipped to handle the complex legal responsibilities of current legislative requirements. Our team brings together a rich mix of technical knowledge and people skills needed to manage your owners’ corporation.

On top of that, LDB Group brings together the combined resources and expertise of LDB Property, LDB Accountants and Advisors, LDB Lending and Finance, and LDB Wealth Solutions, allowing us to provide you with a fully comprehensive management service.

Rest assured knowing that your owners’ corporation funds are held in our trust account which is subject to mandatory audit on an annual basis.

A full owners’ corporation solution

We’re here to help you with every part of managing your owners’ corporation.

Our services include:

Initial set up and activation of owners’ corporation

Holding the initial annual general meeting (AGM)
Arranging owners’ corporation common seal
Notification to Land Victoria of changes to owners’ corporation contact details
Obtaining quotations for building and public liability insurances
Obtaining quotations for all necessary maintenance contracts and other required services
Registration of GST and tax file number, where required
Preparation of proposed budget
Assessing lot entitlements and liabilities under the Plan of Subdivision, and set fees
Generating minutes from meetings
Preparation and installation of an owners’ corporation plaque
Establishing the grievance procedure for dispute resolution
Preparation of model rules and registration of rules with Land Victoria, where required
Preparation of a maintenance plan (for prescribed owners’ corporation)
Set up and maintenance of a sinking fund, where required.

General management services

Maintenance of books of account, including:
- Annual income and expenditure statement
- Annual profit and loss statement
- Balance sheet
- Annual budget.
Maintenance of owners’ corporation minute book
Recording and maintaining the owners’ corporation members register
Collection of owners’ corporation fees and levies and payment into trust account (includes issuing of notices for fees and levies)
Generation of invoices to debtors, where applicable, and collection of payment
Arranging the payment of creditors from owners’ corporation funds
Ensuring service and maintenance agreements for fire service, sprinkler service, alarm monitoring services, etc, are current (where applicable)
Attendance to essential services requirements and maintenance contracts (where applicable)
Arranging routine general repairs and maintenance of common property
Arranging building and public liability insurances, and including quotes for renewal and insurance valuations (prescribed owners’ corporation), if requested
Convening and conducting an annual general meeting, including:
- Preparation of the financial budget
- Provision of financial statements and reports
- Issuing notices and forms of proxy
- Developing the meeting agenda.
Distribution of copies of minutes from annual general meeting to members
Recording and maintaining the owners’ corporation minute book
General advice pertaining to the Subdivision Act and owners’ corporation regulations
Implementation of a grievance procedure
Annual site visit and general common area inspection.